A.GENERAL RULES AND REGULATIONS
- It is the goal and intent of the Thurston County Fair to promote displays of an agricultural, educational, and family-oriented entertainment nature.All exhibitors and concessionaires shall adhere to these general standards.
- The power of general administration and supervision of the Thurston County Fair, including, but not limited to exhibits, entertainment and concessions is vested in the Thurston County Fair Manager, hereinafter called the Management.All business shall be conducted through the Fair office by either the manager or his/her designee.The exhibit and grounds area, the parking lot, and camping areas shall hereinafter be called the Fairgrounds.
- All concessionaires, exhibitors, and the like shall have the duty to protect the public from hazards which might be caused by their respective concession, exhibit, etc. and shall indemnify and hold harmless the Management and Thurston County against all claims resulting from said concessionaires, and exhibitors, etc., acts or omissions of those of their agents or instrumentalities within their control.
- Thurston County Fair will in no case be responsible in any way for any loss, damage or injury of any person or property while the same is on the grounds.
- No person shall incur any obligation whatsoever against the Management without first obtaining the written permission of the management. Any person so acting without such permission shall be personally liable for the same.
- Overnight sleeping on the Fairgrounds is prohibited except in designated areas.
- The Fair is open and closes at the following times:
- Any person shall be removed from the fairgrounds for:
- the use of a controlled substance;
- drinking of any kind of alcoholic beverage;
- being under the influence of alcohol or a controlled substance;
- disorderly conduct.
- Violation of any of these rules or regulations after an initial warning from the management will be cause for forfeiture of all fees, premiums, and deposits paid and for expulsion from the Fairgrounds for the duration of the Fair, under the power of the Management to maintain and manage the Thurston County Fair, pursuant to Chapter 2.48 of the Thurston County Code.
- No pets or other animals, except those on exhibit or assisting physically impaired persons are allowed on the fairgrounds during the Fair.Animals used as commercial exhibits must be pre-approved and follow all rules for other animals.
- The Thurston County Fair Board may adopt additional rules pertaining to, but not limited to Fair Board meetings and procedures, entries, premiums, parking, fees, tickets, judges, calendar of events, and areas necessary and pertinent to the governing of the General Rules of the Fair Board as approved by the County Commissioners.
- Services and/or materials that are donated on behalf of the Fair become the property of the County and the Fair and shall be administered by the Management.
- The Management has final decision on the location of displays.Any recommendations will be given complete review and consideration.
- Disabled persons interested in exhibiting at the Thurston County Fair and who would require assistance to do so, should contact the Fair Manager at (360)786-5453.
- Volume of any sound device or vocal pitch sales must not interfere with the activities and sales of other concessionaires.The Fair Management reserves the right to determine at what point sound constitutes interference with other exhibitors.
Thursday - Sunday 10 a.m. – 9:00 p.m., Friday & Saturday 10 a.m. – 10:00 p.m. and Sunday 10:00 a.m. – 8:00 p.m. (exception: camping areas for registered campers) by 11:00 p.m.Security officers will direct people towards the gates prior to 11:00 p.m.; anyone found on the grounds after 11:00 p.m. will be approached and escorted off the grounds; anyone escorted off the grounds will have their name and fair involvement (visitor, 4-H exhibitor, etc) noted and reported to the Fair Office with the daily security log; all gates will be locked at midnight and a security officer will be stationed at the campers gate until 6:00 a.m.; all security officers will have a cell phone with them with a number that is readily available to people on the fairgrounds; everyone shall be treated equally, whether they are an exhibitor or general public; only persons designated by the management will be allowed to remain with animals after 11:00 p.m.
B. CONCESSIONS
1.No person shall engage in vending or solicitation, nor operate any side show, amusement, game, device, ride or offer for sale any item on the Fairgrounds without obtaining permission from the management.Any person receiving permission will be issued a contract and shall be hereinafter called a "concessionaire".
2.Management will issue a non-transferable contract on a first come, first serve basis taking into account the record of previous concessionaires and the number of similar types of concessionaires applying for space at the Thurston County Fair.
3.Every exhibitor, concessionaire and agent shall work only in front of his/her own concession and shall not be over four (4) feet from his/her own concession while working at the Fair (Exception: Roving food concessionaires as approved by Management).Vending and soliciting by those who are not concessionaires is strictly prohibited and such individuals will be expelled from the Fairgrounds for the duration of the Fair.
4.The posing of advertising matter on the buildings, trees, or other places in the Fairgrounds by concessionaires, exhibitors, or other persons is prohibited; except that concessionaires may post such matter within the confines of their respective booths.
5.Any concession, exhibition of animals, machinery, or other items, or the like shall be operated in a manner which does not present a hazard to the safety of a patron or the public in general; or shall any equipment or supplies be used which might pose similar dangers.
6.All concessionaires or exhibitors serving any food or drink shall comply with the State and local health laws and regulations applicable to the same.They shall hold Thurston County and the Thurston County Fair harmless from any and all claims for loss or damage, costs and expenses arising from or out of serving adulterated, tainted, or impure food or drink.Only products listed in the concessionaire's application may be sold on approval of the management.Any revision to this list must be in writing and approved by the management.
7.Concessions shall be open and staffed at all times during Thurston County Fair hours, opening at 10:00 a.m. and must not be closed before the closing hour each day of the Fair unless otherwise directed by Management.(Staffing requirements may be waived if approved during the application process, and if unmanned booth fee is paid in full.Booth must still be open and orderly during fair operating hours.)Violation of this rule will result in denial of contract in succeeding year.Commercial exhibits may not be removed or dismantled before closing on the final day of the Fair.Vendors will not be allowed to drive on grounds until 8:30 p.m. on Sunday evening to load up for move out.
8.Food concessions will submit their menu with a listing of the retail prices to the Fair Office no later than 30 days prior to the beginning of the Fair.No price changes will be allowed after that date.The prices listed and submitted, will remain in effect for the duration of the Fair.Failure to do so will result in a $50.00 fine.
9.Food concessions are NOT allowed to solicit tips or donations.Concessionaires are NOT allowed to place tip jars or containers on the counters.There is no signage allowed that will encourage tipping or donations.
10.The distribution of free food to Fair employees or the exchange of food for services and/or tickets is not allowed.
11.Contract cancellations must be in writing and received by the Thurston County Fair office no later than July 2 or fees will be forfeited.
12.All exhibitors and concessionaires must keep their premises clean at all times.
13.Food vendors will be responsible for their own disposal of cooking oil/grease.